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Privacy Policy

Photography

Effective Date July 2025

At Foto Trendz we are committed to protecting your privacy and handling data transparently , sucurley, and in accordance with the UK General Data Protection Regulation (UK GDPR) and the data protection Act 2018.

1.Who We Are

Foto Trendz provides professional photographic services in the uk operated by Mark Vella .

Buisness Address

8 Berrywood Gardens ,

Hedge End , Southampton ,

Hampshire , SO30 4QZ

ICO Registration Number: ZB939665

2. What Personal Data We Collect

We may collect the following types of personal data:

  •  Full name , address, phone number,email address
  • Booking, registration, and purchase details
  • images taken during your photoshoot
  • Preferences, consents .or marketing opt- ins
  • Enquiries, competition entries, and survey responses

3. Legal Basis for Processing

We process your personal data on one or more of the following bases:

  • Your consent (e.g.)  email marketing

  • To fulfil a contract (e.g.booking or order processing)

  • To comply with a legal obligation (e..g.tax/ accounting  records)
  • Our Legitimate interests, including improving our services and handling customer queries
  • Processing bookings, orders, and payments
  • Deliver photography services and products
  • Send service, appointment , and support communications
  • Respond to specific enquiries and complaints

  • improve website and customer experience

  • Conduct marketing activities (when concented)

  • Fulfil legal or regulatory obligations

4. Sharing your data

We may share your personal data with trusted third –party partners:

  • Payment processors
  • Cloud storage and IT providers

All third parties are contractually bound to use your data securely and only for agreed purposes.

5. International Data Transfers

  • Standard Contractual Clauses (SCCS)

6. Data Retention Policy

  We only Retain your data for as long as necessary:

Images: Held securely for up to 1 year. Then stored for 7 years , to allow       returning customers to re order .

Contact and purchase records: Retained for up to 7 years for legal and financial compliance.

Marketing data : Stored until you opt out .

You can unsubscribe or request data deletion at any time by contacting us.

7. Your rights

You have the following rights under UK GDPR:

  • Access the data we hold about you
  • Rectify inaccurate or out dated data
  • Request erasure (right to be forgotten’)
  • Restrict or object to processing
  • Data portability (move your data elsewhere)

8. Children’s Privacy

We do not collect data from children. Either with or without parental consent. ICOChildren’s Code.

9. Data Security

We implement strong physical, digital, and managerial measures to prevent unauthorised access, misuse, or loss of your data. All personal data is handled in accordance with UK data protection laws.

10. Data Breach Procedure

If a personal data breach occurs:

We will notify the ICO within 72 hours (if required)

Affected individuals will be informed if there is a high risk to their rights or freedoms

If you are unhappy with how we handle your data, please contact us at.

Email: m.vella1@virginmedia.com

You also have the right to lodge a complaint with the information Commissioners office (ICO) at www.ico.org.uk

11. Data Protection Officer

You can contact our Data Protection Officer via following

Email: m.vella1@virginmedia.com

Write to: 8 Berrywood Gardens, Hedge end, Southampton, SO30 4QZ.